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January 22, 2024

General Maintenance for Offices: A Comprehensive Guide

Office maintenance comprises a wide range of activities aimed at keeping the workplace safe, clean, and efficiently functional. Accordingly, general maintenance for offices caters to various aspects, such as furniture, equipment, computers, the HVAC system, cleaning, and sanitation, among others.
This article will delve into tips for general maintenance for offices and the top commercial units in Abu Dhabi for your business.

Office Maintenance: General Maintenance Guide

Office maintenance keeps the workplace in good condition, fostering a welcoming atmosphere that boosts employees' creativity, productivity, and overall well-being.
Below is our guide for general maintenance for offices, divided into aspects each business owner should consider:

1. Office Furniture Maintenance

Proper and regular furniture maintenance attends to the office’s aesthetics, cleanliness, and employees’ health and comfort. Not only that, but it also extends the lifespan of your furniture, cutting repair costs and eliminating the need for frequent replacements.
It is recommended to carry out weekly furniture maintenance to keep it in top condition. That said, furniture care should be specific to the material of each piece, so it is handled properly. In other words, furniture made of leather requires a different type of care than that for pieces of wood or upholstery.
Wood pieces, for example, should be maintained with a dry cloth before applying treatment oil if the wood is untreated. If the wood is treated, a damp cloth does the job. Furniture with upholstery should be vacuumed, and the fabric should be wiped down with a damp cloth on a weekly basis.
As for leather, it requires minimal yet regular maintenance, as it repels most liquids unless it is left to soak up a spill. In this case, dusting leather with a soft cloth should keep it in good condition, while dealing with spills immediately is a sufficient preventative measure for stains.
When dealing with stains and grease spots, it is advisable to refer to the guidelines for each piece to learn the best cleaning methods. Desks should be cleaned weekly with the appropriate material for their surfaces, and chairs should be cleaned every two weeks based on their material.
On the other hand, repairing furniture should be done regularly to avoid any accidents; this includes attending to loose screws, broken parts, and so on.

2. Office Equipment Maintenance

General maintenance for offices attends to office equipment, which includes laptops and computers, printers and scanners, audio and video conferencing systems, shredders, and others.
Equipment maintenance ensures smooth daily operations in the workplace, prevents sudden breakdowns and the consequent inconveniences, and keeps the digital data of the business safe.
That said, office equipment maintenance should be systematic to safeguard devices’ longevity and functionality and keep employee productivity high.
An office equipment maintenance routine should include the following:
Cleaning devices using the right materials to avoid causing damage to sensitive parts such as screens. As such, dusting is essential because dirt accumulation leads to overheating.
Checking for minor repairs and defects like broken seals, loose screws, and worn-out cables. Fixing these minor issues will prevent escalation to bigger and more costly damages.
Testing functionality, which refers to the process of examining all functions of a particular device, prevents sudden breakdowns and inconveniences for a smooth workflow.
Updating software for laptops and computers. This is a crucial step in keeping business data safe and protected, as updates fix security vulnerabilities. In addition, new updates provide a better user experience, enhanced functionality, and new features, all in the favour of employees’ productivity.
Backing up systems to face the worst-case scenario—in case of device failure, there will be a backup to restore data until the device is fixed or replaced.

3. HVAC System Maintenance 

The HVAC system refers to heating, ventilation, and air conditioning, meaning that it is concerned with temperature regulation, humidity, and air quality in a building. This system typically consists of a heat pump for heating, an air conditioner for cooling, a ventilation system for air circulation, and air filters for enhanced indoor air quality.
That said, general maintenance for offices must attend to the HVAC system because it is central to employees’ well-being and comfort. Regular inspection of the HVAC system is necessary to ensure top performance, and it usually includes changing and cleaning air filters and ductwork, maintaining thermostats for better temperature regulation, repairing leaks to prevent mould growth and water damage, and others.

Top Offices in Abu Dhabi with Al Dar

Al Dar is an innovative and leading real estate developer in Abu Dhabi, offering impressive property portfolios—residential and commercial. Al Dar provides you with a wide variety of offices and showrooms to actualise your business in the Emirate.
Al Dar has commercial units in Baniyas Towers, Daman House, Etihad Airways Centre, and the International Tower, located in Abu Dhabi City Municipality, Capital Centre, and Al Muneera District. Al Dar offices and showrooms feature monitored security and maintenance services, communal areas, parking spaces, VIP and group welcoming services, and others, for a comfortable and luxurious working experience for your employees.